OCEAN STATE WOMEN’S GOLF ASSOCIATION, INC.
Board of Director’s Meeting
DATE: August
27, 2009 TIME: 5:00PM
PLACE:
PRESENT: Trudy Dufault Co-Founder/Tournament
Director
Jackie Booth President
Carolyn
Brown Vice-President
Liz
Duguay Corresponding
Secretary
Kathy
Chorney Recording
Secretary
Luanne Googins Treasurer
JoAnn Bourque Tournament
Chairperson
GUEST: Chris Trenholme Handicap
Chairperson
CALL
TO ORDER: The President welcomed everyone
in attendance and called the meeting to order at 5:09 PM.
MINUTES: Minutes of the June 18, 2009 Board
Meeting were reviewed.
A motion was made and unanimously carried.
VOTED: to approve the June 18, 2009 meeting
minutes. The minutes were approved as
submitted.
TREASURER’S
REPORT: Monthly financial summaries for
June 1 through June 30, 2009 and July 1 through July 31st, along
with year-to-date figures, were distributed and reviewed. The Treasurer also distributed the 2009
Tournament Report.
The
overall winner of the OSWGA Memorial which was held at Louisquisett Golf Club
on July 6th donates a portion of the proceeds to her favorite
charity. A “thank you” letter was
received from the Big Sisters organization regarding the donation they
received.
TREASURER’S REPORT:
(continued) Letters were sent
to five Scholarships recipients who were awarded the amount of $1,000
each. Copies of the recipients’ names
and where they are attending school were provided to the Providence Journal and
the Ocean State Golf Magazine.
Free tournaments to
Board members were discussed. The first
25 tournaments are free to all Board members.
If anyone plays more than that amount of tournaments, they are to incur
the cost of the entry fee.
Some entry amounts are
incorrect when members are submitting checks for male/female events. At Montaup Country Club, there were over
twenty checks submitted incorrectly. The male player pays the same amount as
the member fee and not the non-member/guest fee. Next year’s book will state such.
A motion was made and unanimously carried.
VOTED: to approve the Treasurer’s report
CHAIRPERSONS’ REPORTS:
Tournament
Chairperson: Reports were submitted detailing
recent tournaments – Laurel Lane Country Club held on June 22nd,
Crystal Lake Country Club held on June 29th, Louisquisset Golf Club
held on July 6th, Cranston Country Club held on July 14th,
Exeter Country Club held on July 28th, Montaup Country Club held on
August 3rd, Pinecrest Golf Club held on August 10th, Green
Valley Country Club held on August 17th, and New England Country
Club held on August 25th.
At
the OSWGA Mixed Event held at Cranston Country Club, we had one male player who
played at scratch since we could not verify his handicap. Scoring was difficult due to the fact that
many teams did not circle the scores they used.
In the future, cards that are not scored properly will be given back to
the players to be corrected.
At
the RI Women’s State Ryder Cup held at Montaup Country Club, one player was
DQ’d for use of a cell phone while on the golf course and two couples were
given a two stroke penalty for teeing off on the wrong hole. Sample score cards were given out and there
were only a few cards that needed correcting.
We will continue to provide sample scoring cards for complicated
formats.
Tournament
Chairperson:
(continued)
At the RI Women’s State
Amateur Championship held at Exeter Country Club, there was a change in tee
times on Wednesday from what was posted at the golf course Tuesday
afternoon. As a result, some players
were late. Players who arrived early
were allowed to tee off out of turn to allow for those players who were not
aware of the change of time. One of the
players in the last group missed the 1st hole and, unfortunately,
lost that hole. Although the tee times
were correct on the website, not everyone was aware of the time changes. In the future, if this happens again, we
should telephone all players involved.
Due to a change in date
and day of the RI Women’s State President’s Cup held at Green Valley Country
Club, only two teams withdrew prior to the tournament due to other commitments.
At
the RI Women’s State Round Robin held at New England Country Club on August 25th,
some players took six hours to finish their round. This could have been due to having groups in
front of them not related to our tournament.
Play was slow due to the public and NECC members as they were allowed to
tee off on holes 2 through 5 in between our event. Since we did not have a full field, this was
an agreement made by the Tournament Director and the course management. Hopefully, next year we will have more
participants. Also, many cards were
calculated incorrectly. We will try and
improve on the sample card next year.
There were a few rules questions on the golf course that were handled.
Handicap
Chairperson: The Handicap Chairperson has been
posting scores from all eligible tournaments and it seems to be working
well. Some players had posted their own
scores, but the Tournament Director was able to remove the duplicated score.
Some
players who question their handicap don’t realize that tournaments are at
80%. Also, a handicap was questioned at
one of the tournaments and the Handicap Chairperson explained that handicaps
are established as of the closing date of each tournament. The issue was resolved.
Handicap Chairperson:
(continued) Pairings and
divisions were discussed. Also discussed
were single digit handicap players playing in the Championship Division no
matter what their partner’s handicap.
This is due to the formats played in these events. Next year, the OSWGA Handbook will state as
such.
Scholarship: This position was discussed and it was
determined that the position may not be needed.
The Tournament Director receives the application that sends it to the
Treasurer and then is brought to the Board for approval. The Treasurer has a list of high schools whose
Guidance Departments should be notified which is not being done now. Guidance Counselors can be emailed to see
what procedures they have in place or what we need to provide them. If this position is eliminated, the change
needs to be reflected in the By-Laws.
Website: Nothing to report
Appeals: Nothing
to report
By-Laws: Nothing to
report
Statistician: Nothing to
report.
Publicity: Nothing to
report.
Nominating: Nothing to report.
A motion was made and unanimously carried.
VOTED: to approve all Chairperson reports
TOURNAMENT
DIRECTOR’S
REPORT:
Due to participation, the
OSWGA Team Event–4 to be held at Midville Country Club will have only an 8:00am
shotgun and not a double shotgun. Last
year at this event, we ran out of food, so we have taken care to make sure
there is enough for everyone.
The Tournament Director
received a call from the Pro at Agawam Hunt asking us to hold a tournament there
this year. We have a really tight
schedule, but the Tournament Director will look into this further.
The Tournament Director
has been working on next year’s schedule and all courses are pretty much
set.
TOURNAMENT
DIRECTOR’S
REPORT:
(continued) The
A motion was made
and unanimously carried.
VOTED: to approve the Tournament Director’s report
OLD
BUSINESS: The Board decided to table
the By-Laws revisions until the winter months.
NEW
BUSINESS: In the past, we have approved
for $500 to be awarded to the OSWGA representative for the USGA Women’s State
Team Championship event. The
Points need to be
updated due to past scoring errors. This
will be taken care of.
The Nominating Committee
is working on upcoming elections for positions that will be open: Vice President, Recording Secretary and
Correspondence Secretary. These
positions are to be voted on at the Annual Banquet. The last day for response if any member is
interested in running is September 26th. We will then need to do the letter to the
membership and also meal choices. It was
asked if the time of the Banquet could be held earlier than 6:30pm. We will check with West Valley Inn to see if
this can be done.
The Publicity
Chairperson has been sending out news to the media, but the OSWGA still hasn’t
received any coverage from the Providence Journal. Even the four day event for the RI Women’s
State Amateur Championship wasn’t covered.
Letters have been sent to the Providence Journal regarding this and some
personal subscriptions cancelled.
ADJOURNMENT: The
meeting adjourned at 7:40 PM.
Respectfully
Submitted,
Kathy Chorney
Recording
Secretary