OCEAN STATE WOMEN’S GOLF ASSOCIATION, INC.

Board of Director’s Meeting

 

 

DATE:                                      June 18, 2009                                      TIME:              5:00PM

 

PLACE:                                   West Warwick Country Club

                                                West Warwick, Rhode Island

 

PRESENT:                               Trudy Dufault                                        Co-Founder/Tournament Director

                                                Jackie Booth                                        President

Carolyn Brown                                     Vice-President

Liz Duguay                                           Corresponding Secretary

Kathy Chorney                                     Recording Secretary

                                                Luanne Googins                                    Treasurer

                                                JoAnn Bourque                                    Tournament Chairperson

 

CALL TO ORDER:                 The President welcomed everyone in attendance and called the meeting to order at 4:59 PM. 

 

MINUTES:                              Minutes of the May 21, 2009 and June 1, 2009 Board Meetings were reviewed.

 

A motion was made and unanimously carried.

VOTED:  to approve the May 21st and June 1st meeting minutes.  The minutes were approved as submitted.

 

TREASURER’S REPORT:       Monthly financial summaries for May 1 through May 31st, along with year-to-date figures, were distributed and reviewed. 

 

                                                A motion was made and unanimously carried.

VOTED:  to approve the Treasurer’s report

 

CHAIRPERSONS’ REPORTS:

                       

Tournament Chairperson:          Reports were submitted detailing recent tournaments – Potomomut Golf Club on June 1st, North Kingstown Golf Course on June 8th and Richmond Country Club on June 15th.             

           

At Potomomut Golf Club, it was reported that a player had teed off from the wrong hole.  After review, it was found that the score taken for that particular hole was from the other team player; therefore, no rule was broken.  A letter was sent stating no rule had been broken.

 

At the RI Women’s State Four-Ball played at North Kingstown Golf Course, the weather was cold and wet.  On the second day, play had to be suspended for approximately one hour due to heavy rain and thunder storms. 

 

At both North Kingstown Golf Course and Richmond Country Club, there were rules questions which were addressed. 

 

Handicap Chairperson:             Scores were checked in the GHIN system for both Quidnessett Country Club and Valley Country Club.  Approximately 26 players had not posted their scores.  The Handicap Chair sent an email to these members.  To date, one player still had not posted her score and this member will be reduced in the next tournament she plays.

 

As was decided at the last Board meeting, the Handicap Chair will continue to post all scores into the GHIN system for the remaining of the season.

 

There was a discussion on cutting and moving players to another division due to exceptional tournament play.  Two players are being cut until the GHIN system updates to the correct index.

 

Website Chairperson:                All is running smoothly.  There has been positive feedback regarding members liking the divisions listed with the pairings and also that the current tournament is listed on top of the schedule.

 

Appeals:                                   Nothing to Report

By-Laws:                                 Nothing to Report        

Statistician:                               Nothing to report.

Scholarship:                              Nothing to report.

Publicity:                                   Nothing to report.

Nominating:                              Nothing to report.

 

A motion was made and unanimously carried.

VOTED:  to approve all Chairperson reports

 

TOURNAMENT

DIRECTOR’S REPORT:         Nothing to report.

 

A motion was made and unanimously carried.

VOTED:  to approve the Tournament Director’s report

 

OLD BUSINESS:                    The Board is reviewing the drafted By-Laws and will send any questions or comments to the By-Laws Chairperson. 

 

                                                There have been no complaints or any problems regarding the Handicap Chairperson posting all scores into the GHIN system for the remaining season.

                                               

NEW BUSINESS:                   Due to the low number of entrants in the “Tournament of Champions” this event has been postponed until 2010.  Lincoln Country Club and all applicants were notified.  Green Valley Country Club was approached to hold this tournament next year.  We are waiting to hear back from them.

           

                                                Regarding refunds/credits:  one player asked to be cancelled from a tournament the day before the close of that tournament which meets the cancellation requirement as indicated in the OSWGA Handbook.  Another member said they could not play in a tournament due to an injury and asked if their money could be used for a later tournament.  The OSWGA Handbook specifically states no refunds or credits.  The President will inform the member.

 

                                                It was discussed that the Scholarship Chairperson mail OSWGA Applications to all school Guidance Counselors around the state. 

 

                                                The Tournament Director has been having problems with her computer.  It keeps freezing and stress tests are now being done.  This computer is about five years old and, depending on the cost for it to be fixed, the Board agreed that she should get a new computer if necessary.

 

The use of Electronic Measuring Devices being added to additional tournaments this year was discussed.  To be consistent and fair to everyone, it was decided to leave the courses they are now allowed at.  Next year the policy could be changed allowing EMDs at more tournaments.

 

ADJOURNMENT:                  The meeting adjourned at 7:00 PM.

 

 

                                                                                                            Respectfully Submitted,

 

 

                                                                                                            Kathy Chorney

                                                                                                            Recording Secretary