OCEAN STATE WOMEN’S GOLF ASSOCIATION, INC.

Board of Director’s Meeting

 

 

DATE:              April 30, 2009                                      TIME:              5:00PM

 

PLACE:           West Warwick Country Club

                        West Warwick, Rhode Island

 

PRESENT:       Trudy Dufault                                        Co-Founder/Tournament Director

                        Jackie Booth                                        President

Carolyn Brown                         Vice-President

Liz Duguay                                           Corresponding Secretary

Kathy Chorney                         Recording Secretary

                        Luanne Googins                                    Treasurer

                        JoAnn Bourque                                    Tournament Chairperson

 

GUESTS:         Chris Trenholme                                   Handicap Chairperson

                        Donna DeBlasio                                   Website Chairperson

                       

 

           

CALL TO ORDER:                 The President welcomed everyone in attendance and called the meeting to order at 5:05 PM. 

 

MINUTES:                              Minutes of the March 19, 2009 Board Meeting were reviewed.

 

A motion was made and unanimously carried.

VOTED:  to approve the March 19, 2009 meeting minutes.  The minutes were approved as submitted.

 

TREASURER’S REPORT:       Monthly financial summaries for March 1 through March 31st and April 1 through April 30th, along with year-to-date figures, were distributed and reviewed.  Because this meeting is being held on the last day of the month, the Treasurer will need to run the final summary for the month after today.

 

                                                A motion was made and unanimously carried.

VOTED:  to approve the Treasurer’s report

 

 

CHAIRPERSONS’ REPORTS:

                       

Tournament Chairperson:          Reports were submitted detailing recent tournaments – Pawtucket Country Club on April 6th, Rhode Island Country Club on

April 13th, Kirkbrae Country Club on April 20th and Fall River Country Club on April 27, 2009.                       

 

At Pawtucket Country Club, one team withdrew and one team was disqualified for playing a scramble rather than best ball which was the format of the tournament.

An error was made in scoring for the Championship Division but was found right away and the correct winners were mailed their certificate.

                                   

At Kirkbrae Country Club, there was one late addition to the tournament and two very late replacements. 

                                               

All other events ran smoothly.

 

The Tournament Chair also reported on the 3rd Annual Skills Challenge held at Green Valley Country Club on March 29, 2009.  Due to inclement weather, the event was held inside.  There was an informative Rules Clinic and baskets were raffled off.  Once again, this event was a huge success.

 

 

Handicap Chairperson:             It was reported that GHIN numbers are good for one year.  In order to acquire a USGA GHIN handicap index, a fee must be paid at a club of choice.  To keep a handicap index up-to-date, membership dues need to be paid along with the GHIN fee.  Handicap indexes are mandatory or players will play at scratch.  All scores should be posted to keep an index current.  

 

Eleven (11) OSWGA members do not have updated GHIN numbers and they will be advised by letter. 

 

 

Rules Chairperson:                    The Rules Chairperson has put a Committee in place which has been approved by the Board.

 

Website Chairperson:                A change has been made by putting the winners' pictures of each tournament on the results page and they will remain there throughout the year.  Also, completed tournaments have been moved to the bottom of the schedule page.  This will result in current tournaments always being at the top of the page and making it easier for members to find tee time/hole assignment, etc.

 

It was discussed if divisions could be added to the schedule information.  Although it results in additional work, the Board is looking to see if this can be done.

 

The website has been running smoothly and members are saying it is user-friendly.  We are still looking for someone to help with major problems, if needed.

 

Appeals:                                   An Appeals Committee has been put in place which has been approved by the Board.

 

By-Laws:                                 The By-Laws Chairperson submitted a draft copy of recommended changes to the current By-Laws.  They were reviewed in detail with discussion as to why certain changes were made.  The Board will review, make their changes and resubmit their proposal to the By-Laws Chairperson.  The final version should be completed by the November Annual Meeting.

           

A motion was made and unanimously carried.

VOTED:  to approve all Chairperson reports

 

Statistician:                               Nothing to report.

Scholarship:                              Nothing to report.

Publicity:                                   Nothing to report.

Nominating:                              Nothing to report.

 

 

TOURNAMENT

DIRECTOR’S REPORT:         The Tournament Director’s Report was submitted detailing recent tournaments – Pawtucket Country Club on April 6th, Rhode Island Country Club on April 13th, Kirkbrae Country Club on April 20th and Fall River Country Club on April 27, 2009.

 

                                                Rather than turn someone away, a twosome was allowed to play alone at Pawtucket Country Club.

                                               

                                                For the OSWGA Shamble held at Fall River Country Club, the team handicap could not be less than 25. One team was below that and the mistake was not caught beforehand. This team won a prize.  The Board is discussing on how to handle and will refer the problem to the Rules Committee.

 

This year, the cost of food and carts are up and, when running a tournament, sometimes there are unforeseen charges such as tax on carts, service charge, etc.  For the most part, we can determine beforehand what the profit amount will be.  Application fees will remain as is. 

 

The RI Women’s State Four-Ball is to be held at North Kingstown Golf Course June 8 through June 10th.  They are putting in a new irrigation system which was to be completed by June 1.  However, the work has been delayed and won’t be completed by the date of the tournament.  It was decided to go ahead as scheduled as it will be a fair playing field for everyone.

 

Last minute replacements at tournaments was discussed.  It was determined that wording addressing this situation in the OSWGA Handbook needs to be reviewed.

 

A motion was made and unanimously carried.

VOTED:  to approve the Tournament Director’s report

 

OLD BUSINESS:                    By-Laws were reviewed – see above.

                                               

NEW BUSINESS:                   2009 Banquet, free tournament review and Tournament of Champions discussions have been postponed until the next meeting.

 

 

ADJOURNMENT:                  The meeting adjourned at 8:20 PM.

 

 

                                                                                                            Respectfully Submitted,

 

 

                                                                                                            Kathy Chorney

                                                                                                            Recording Secretary