OCEAN STATE WOMEN’S GOLF ASSOCIATION, INC.

Board of Director’s Meeting

 

 

DATE:              March 19, 2009                                               TIME:              5:00PM

 

PLACE:           Green Valley Country Club

                        Portsmouth, Rhode Island

 

PRESENT:       Trudy Dufault                                        Co-Founder/Tournament Director

                        Jackie Booth                                        President

Carolyn Brown                         Vice-President

Liz Duguay                                           Corresponding Secretary

                        Luanne Googins                                    Treasurer

                        JoAnn Bourque                                    Tournament Chair

 

 

GUESTS:         Chris Trenholme                                   Handicap Chairperson

 

ABSENT:         Kathy Chorney                         Recording Secretary

                       

           

 

CALL TO ORDER:                 The President welcomed everyone in attendance and called the meeting to order at 5:08 PM. 

 

MINUTES:                              Minutes of the January 8, 2009 Board Meeting were reviewed.

 

A motion was made and unanimously carried.

VOTED:  to approve the January 8, 2009 meeting minutes.  The minutes were approved as submitted.

 

TREASURER’S REPORT:       Monthly financial summaries for January 2009 and February 2009 were distributed and reviewed.  Membership received to date was approximately 208 applications which are somewhat less this year in comparison to this time last year. However, there are 50 new members that sent in their applications this year which is an increase in comparison to last year.

 

                                                Also there was a discussion as to how to track the tournaments the Board members have agreed to pay for this year. Board members will be paying for at least 7 of the tournaments they sign up for. 

 

TREASURER’S REPORT

CONTINUED:                        It was agreed that the Board members will also be responsible for tracking their own in addition to the Treasurer.

 

 

 

A motion was made and unanimously carried.

VOTED:  to approve the Treasurer’s report

 

CHAIRPERSONS’ REPORTS:

                       

Tournament Chair:                    Nothing to report.

Tournament:                              Nothing to report.

Statistician:                               Nothing to report.

Rules:                                       Nothing to report.

Scholarship:                              Nothing to report.

Publicity:                                   Nothing to report.

Nominating:                              Nothing to report.

Website:                                   Nothing to report.

By-Laws:                                 Nothing to report.

 

Handicap:                                 The Chairperson and other Board members attended the Handicap        Meeting held on March 12, at Potowomut Country Club. It was suggested that since OSWGA receives complementary membership in the GHIN system, anyone who no longer is a member of a golf course or who’s handicap is no longer active or valid, their handicap should also be inactivated with OSWGA since, anyone can continue to post their scores through OSWGA, even though they are no longer a member of a golf course or paying for their scores to be posted on the GHIN system. It was also mentioned that currently there are still 6 golf courses within the state that still do not allow their members to post their scores online. Other items were discussed regarding the outcome of the meeting relating to the TPP program and handicap issues.     

 

TOURNAMENT

DIRECTOR’S REPORT:         The Rules Chairperson is preparing material to hand out during the Rules Clinic after the Skills Challenge. The Tournament Director also heard from the Publicity Chair and indicated that she is working on publishing some of the more important tournaments, including the State Amateurs, Four Ball and others.

 

            A motion was made and unanimously carried.

VOTED:  to approve the Tournament Director’s report

 

OLD BUSINESS:                    The President mentioned that the Bylaws Chairperson is still working on the draft. Recommendation was to have a draft ready for the April meeting and to send copies to all Board members prior to the April meeting, so they had time to review it.

 

                                                Final preparation for the Skills Challenge was also discussed. Food Baskets donated will be raffled off and the skills challenge will take place indoors due to inclement weather.

                                               

NEW BUSINESS:                   It was suggested that the Board review all written policies that have been developed over the years and determine which policies may need updating, revising or dropping.

 

                                                Also it was suggested again to have volunteers assist in keeping members from interfering with the volunteers during scoring at the tournaments. Not only will it help in speeding up the scoring, but will eliminate mistakes that could occur as a result of interference.

 

Rule sheets have been completed for the 1st 6 tournaments.

 

                                                According to the present ByLaws, free tournaments are given to Board Members for the work they perform to make the organization successful.  With the 2009 schedule being 32 tournaments, the Board has agreed they would receive a maximum of 25 free tournaments and will address changing the ByLaws to state as such.   This would affect all Board Members with the exception of the Co-Founder.

 

The Banquet preparations are ongoing. A down payment has been sent to The West Valley Inn and copies of their menus have been sent to the OSWGA Vice-President.

 

ADJOURNMENT:                  The meeting adjourned at 6:45 PM.

 

 

                                                                                                            Respectfully Submitted,

 

 

                                                                                                            Liz Duguay

                                                                                                            Corresponding Secretary