OCEAN STATE WOMEN’S GOLF ASSOCIATION, INC.

Board of Director’s Meeting

 

 

DATE:             February 14, 2006                               TIME:              12:00 p.m.

                        Rescheduled from February 12th

 

PRESENT:      Carol Clarey                                         President

                        Liz Duguay                                           Corresponding Secretary

                        Karen Dufault                                       Recording Secretary

                        Luanne Googins                                    Treasurer

 

ABSENT:        Diane Kelley

                        Trudy Dufault

 

GUESTS:         Vicki Johnson

 

CALL TO ORDER:                 President Carol Clarey called the meeting to order at 12:14 p.m. 

 

MINUTES:                              A motion was made by Liz Duguay, duly seconded by Luanne Googins and unanimously carried.

                                                VOTED:  to approve the minutes of January 10, 2006.

 

COMMITTEE

CHAIRPERSONS:                  The President read the Tournament Chairs Report requesting approval of the following committee members:

·                    Janina McCloskey

·                    Carol Wilson

·                    Elaine Crawford

·                    Robin Parella

 

The Handicap Committee submitted a progress report on the transition from former committee chairs and requested approval for Kathy Chorney to serve as member of Handicap Committee. 

 

No other committee reports were submitted.

 

A motion was made by Karen Dufault, duly seconded by Luanne Googins and unanimously carried.

VOTED:  to approve the Committee Chair Reports and committee members presented.

 

 

TREASURER’S

REPORT:                                 Financial Reports for the period ended January 31, 2006 were presented to the board.  (See Attachment)

 

                                                Bids for an annual audit to be performed by a CPA were placed on hold. 

 

A motion was made by Karen Dufault, duly seconded by Liz Duguay, and unanimously carried.

                                                VOTED:  to accept the financial reports for the period ended January 31, 2006.

                                               

TOURNAMENT

DIRECTOR REPORT:            Three bids were submitted for printing of the Player Handbook.  A recommendation was brought forth to use Minuteman Press at a cost of $2,093.28 which included 3 hours of computer time.  The costs were compared to last year given the by-laws section will be eliminated in Player Handbook.  By-Laws will now appear on the website. 

 

                                                A budget was submitted for the 2006 Tournament Schedule.  The budget detailed fees associated with each golf course. 

           

A motion was made by Karen Dufault, duly seconded by Liz Duguay, and unanimously carried.

                                                VOTED:  to accept cost proposed by Minuteman Press to print the player handbook and accept the proposed 2006 Tournament Budget.

 

WEBSITE:                               A report was submitted highlighting changes to the website.  Restricted areas of the website have been reassigned.  Our former contact has elected to start a new career.  (See attachment)

 

                                                A discussion regarding a request for free tournament fees for the Website Chair.  No vote was taken.

 

A motion was made by Karen Dufault, duly seconded by Luanne Googins, and unanimously carried.

                                                VOTED:  to accept website report.

 

 

OLD BUSINESS:                    The Executive Director via e-mail updated the board as to status of North Providence Office.  The Landlord agreed to dispose of any

                                                contents approved and allow storage of office furniture and records for $65.00 per month.  Everyone agreed to try and sell office furniture.  A letter must be sent to the Town of North Providence notifying them we no longer have an office. 

 

A motion was made via e-mail and unanimously carried.

                                                VOTED:  to accept the new storage fee of $65.00 per month and to make efforts to sell office furniture.

 

NEW BUSINESS:                   Lynn Dolan, a member of the OSWGA submitted her resume to be our Legal Advisor.  No vote was taken.

 

BY-LAWS:                              The By-Law Chair and Board of Directors present, reviewed each article of the proposed amendments.  Several items remain under discussion:

 

·                    Composition of Board of Directors

·                    Elimination of the Executive Director and rename the position Co-Founder/Tournament Director

·                    Proposed Changes and/or Elimination of the Audit Committee

·                    Renaming of the Membership Committee including modifications on some powers and duties.

·                    Number of free tournaments for Board Members and Committee Chairs.

 

The By-Law Chair will make modifications discussed and reword some articles for further review by the Board of Directors.

 

Methods for voting on the proposed by-laws were discussed.  No vote was taken.

                                               

ADJOURNMENT:      A meeting adjourned at 5:26 p.m.  The next meeting will be held on March 12th, 2006 at BCT.

 

 

                                                                                    Respectfully Submitted,

 

 

 

                                                                                    Karen E. Dufault

                                                                                    Recording Secretary