OCEAN STATE WOMEN’S GOLF ASSOCIATION, INC.

Board of Director’s Meeting

 

 

DATE:             October 23, 2008                                            TIME:              5:00PM

 

PLACE:           West Warwick Country Club

                        West Warwick, Rhode Island

 

 

PRESENT:       Trudy Dufault                                       Co-Founder/Tournament Director

                        Jackie Booth                                        Acting President

                        Carolyn Brown                                     Acting Vice President

Liz Duguay                                           Corresponding Secretary

                        Luanne Googins                                    Treasurer

                        JoAnn Bourque                                    Tournament Chairperson

 

GUESTS:         Donna DeBlasio                                   Website Consultant

 

ABSENT:        Kathy Chorney                                      Recording Secretary

                         

 

CALL TO ORDER:                 Acting President Jackie Booth welcomed everyone in attendance and called the meeting to order at 5:00 PM. 

 

MINUTES:                              Minutes of the September 29, 2008 Board Meeting were reviewed. and accepted as presented.

 

A motion was made and unanimously carried.

VOTED:  to approve the minutes of September 23, 2008 as presented

.

TREASURER’S REPORT:      The monthly financial summary from September 1 through September 30, along with year-to-date figures, was distributed and reviewed. 

Also distributed to the board members was a revenue report from all tournaments played to date in 2008. 

 

The Treasurer was also in receipt of and read the resignation letter submitted by the By Laws Chairperson as well as a Thank You letter from Trinity Reparatory Theater for the charitable

                                                contribution submitted by OSGWA on behalf of the female winner

                                                of the “Tournament of Champions” that was held in July.

                                      In addition, it was reported that the scholarship fund was down due to increases in food and carts this year. Several options were discussed to address the increase in costs incurred at the golf courses, including increasing the membership fee to $50.00 and increasing the fees for some of the tournament events, especially the male and female events.

 

A motion to increase the membership fee was made and unanimously carried.

VOTED:  to approve the increase of the membership fee to $50.00 per member and to approve the Treasurer’s report

 

CHAIR REPORTS:                

 

Tournament Chairperson:          Reports were submitted detailing recent tournaments – OSWGA Team Medal Play held at Wanumetonomy CC on 10/6/2008; OSGAW Founder’s Invitational held on 10/26/2008 at Carnegie Abbey Club and the RI Women’s State Fall Classic held at Warwick CC on 10/21/2008.  All events were enjoyed by all and the weather for the most part was good.

 

At Wanumetonomy CC the only situation that arose was about a guest not having a handicap listed on her card. It was explained that though she currently has an official handicap, she did not have an handicap a time of the closing date of the tournament. She understood the situation and played with no handicap.

 

The event at Carnegie Abbey Club went well even though food was not provided due to the added expense for carts and forecaddies.

 

The event at Warwick Country Club also went well, with no major problems, noted.

 

Handicap Chairperson:             No Report

 

Scholarship:                              No Report.

 

Nominating:                              There is one nominee for each of the vacant Board positions (President, Vice President and Treasurer) expiring this year and, therefore, all are running unopposed.

 

Website:                                   The website is running smoothly. No problems to speak of.      

 

By-Laws:                                 No Report. The present By-Laws Chairperson submitted her resignation to the Board.

Rules:                                       Nothing to report.

Publicity:                                   Nothing to report.

A motion was made and unanimously carried.

VOTED:  to regretfully accept the By-Laws Chairperson resignation and to approve all Chairpersons reports

 

 

TOURNAMENT

DIRECTOR’S REPORT:         The Tournament Director reported that most of the scheduling for 2009 either has been completed or is in the final stages of being finalized.

                                                The Board also discussed the upcoming banquet at West Valley Inn scheduled for the 9th of November and plans for next year’s banquet.

 

Questions arose as to the current point system with respect to USGA points and Player of the Year points.  It was explained that OSWGA events only apply to points accrued for “Player of the Year”. Since some of the tournaments were scheduled after this years “Player of the Year” the topic of carrying over points were discussed with the suggestion that carrying over points for the Player of the Year should be considered in these situations. With respect to USGA points it was suggested that points not be awarded for team events. However, it was noted that the only team event to award USGA points is the four ball event which is only given in the Championship Division. 

 

 

TOURNAMENT

DIRECTOR”S REPORT:

(cont’d)

 A motion was made and unanimously carried.

VOTED:  to approve the Tournament Director’s report

 

OLD BUSINESS:                    Discussion of the upcoming banquet, especially the voting process, and handing out the gifts and applicable awards.

 

NEW BUSINESS:                   The Board also discussed working on the handbook for the upcoming season and it was suggested to include the slope and rating of each course in the handbook.

The Board is putting together a survey to be presented to the membership at the Annual Banquet.

 

ADJOURNMENT:                  The meeting adjourned at 6:50 PM.

 

 

 

                                                                                                            Respectfully Submitted,

 

 

 

                                                                                                            Liz Duguay

                                                                                                            Corresponding Secretary