OCEAN STATE WOMEN’S GOLF ASSOCIATION, INC.

Board of Director’s Meeting

 

 

DATE:              January 8, 2009                                                TIME:              5:00PM

 

PLACE:           West Warwick Country Club

                        West Warwick, Rhode Island

 

PRESENT:       Trudy Dufault                                        Co-Founder/Tournament Director

                        Jackie Booth                                        President

Liz Duguay                                           Corresponding Secretary

                        Luanne Googins                                    Treasurer

                        Kathy Chorney                         Recording Secretary

 

GUESTS:         Chris Trenholme                                   Handicap Chairperson

 

ABSENT:         Carolyn Brown                         Vice President

                        JoAnn Bourque                                    Tournament Chair

           

 

CALL TO ORDER:                 The President welcomed everyone in attendance and called the meeting to order at 5:17PM. 

 

MINUTES:                              Minutes of the December 11, 2008 Board Meeting were reviewed.

 

A motion was made and unanimously carried.

VOTED:  to approve the December 11, 2008 meeting minutes.  The minutes were approved as submitted.

 

TREASURER’S  REPORT:      Monthly financial summaries from December 1 through December 31, 2008, along with year-to-date figures, were distributed and reviewed. 

 

                                                Money was transferred from savings to pay for Acoaxet (we just received the bill), the Annual Banquet and Carnegie Abbey.  Money has also been transferred to the Scholarship Account.

 

                                                In light of this year’s budget, we need to more frugal going forward as we fell a little short at year end.

 

TREASURER’S REPORT

CONTINUED:                        Every couple of years we are able to use credit card reward points to pay for gifts for the Annual Banquet and it looks like we will be able to do so again this coming year.

 

A motion was made and unanimously carried.

VOTED:  to approve the Treasurer’s report

 

CHAIRPERSONS’ REPORTS:

                       

Tournament Chair:                    Nothing to report.

Tournament:                              Nothing to report.

Statistician:                               Nothing to report.

Handicap:                                 Nothing to report.

Rules:                                       Nothing to report.

Scholarship:                              Nothing to report.

Publicity:                                   Nothing to report.

Nominating:                              Nothing to report.

Website:                                   Nothing to report.

By-Laws:                                 Nothing to report.

 

TOURNAMENT

DIRECTOR’S REPORT:         The new 2009 OSWGA Handbooks are in progress.  The Board will review and edit the draft copy from the printer.  The cover will be blue and white with a small blue binder.

 

A motion was made and unanimously carried.

VOTED:  to approve the Tournament Director’s report

 

OLD BUSINESS:                    The President will ask the ByLaws Chairperson to submit a draft of recommended changes for the Board to review.  After the handbook is done, the Board will review changes to the ByLaws.

           

NEW BUSINESS:                   Survey information from the Annual Banquet will be posted on the website.

 

                                                Since the OSWGA Board Members have agreed to “go green” by sending email communications to the majority of our members, the President will send a test email to Board members to assure privacy policies are in place.  Once that’s done, a test message will be sent to members asking for a response.  We will need a list of members who do not have computers for hard copies to be mailed.

 

                                                A letter to all members will be mailed updating everyone on what’s new for the coming year.  The mailing will include the 2009 OSWGA Membership Application along with information for the 3rd Annual Skills Challenge & Rules Clinic.  Also included is the addition of new courses added to the upcoming season.

 

                                                According to the present ByLaws, free tournaments are given to Board Members for the work they perform to make the organization successful.  With the 2009 schedule being 32 tournaments, the Board has agreed they would receive a maximum of 25 free tournaments and will address changing the ByLaws to state as such.   This would affect all Board Members with the exception of the Co-Founder.

 

The Rules Chairperson will be putting a committee in place and any questions regarding rules during a tournament will be directed to a committee member.  If no committee member is present, questions will be directed to the Tournament Director or Tournament Chairperson.

 

The 2009 tournament schedule has been posted on the website.

 

                                                The President has contacted all Chairpersons who will remain in place.  The only exception is the new Nominating Chairperson.

 

A motion was made and unanimously carried.

VOTED:  to approve all 2009 Chairpersons

 

ADJOURNMENT:                  The meeting adjourned at 6:10pm.

 

 

                                                                                                            Respectfully Submitted,

 

 

 

                                                                                                            Kathleen Chorney

                                                                                                            Recording Secretary